Friday, April 19, 2013

SharePoint 2013: Configuring the Audit feature

SharePoint 2013: Configuring the Audit feature

Microsoft SharePoint Server 2013 has a great feature/functionality to track which users have taken what actions in your site collection. Actions like list item update/delete, changing permissions, creating sites,... can be tracked and shown in an overview (excel file) .

Follow these steps to configure your site collection audit settings:

Step 1: Configure site collection audit settings
 - Go to Site settings > Site Collection Administration > Site collection audit settings
 - Audit Log Trimming: auditing generates audit events and when there are many audit events this could create a large audit log. These logs will use fill up the hard drive and affect your site collection performance. Trimming your logs is strongly advised.
To trim your audit logs:
  * Select yes on 'Automatically trim the audit log for this site?'
  * The number of days to retain your log data is optional. By default it uses the farm settings: by the end of  the month. Leave this empty unless the business says otherwise.
 * If you need to access the audit logs after trimming, set this option to a document library.
 - Documents and Items: specify which events(documents and items) you want to audit in your site collection.
 - Lists, Libraries and Sites: specify which events(lists, libraries and sites) you want to audit in your site
 - Click Ok


Step 2: Enable Auditing
Now you can enable auditing in lists/libraries or content types. In the settings page go to 'Information management policy settings' and enable Auditing.

Step 3: View your auditing logs
 - Go to Site settings > Site Collection Administration > Audit log reports
 - Select the report and the library where you want to save the generated report.

Step 4: View the result
 - View the generated document in the library
 - Open your report

Notes
  • Auditing for 'Opening or downloading documents', 'viewing items in lists', or 'viewing item properties' is not available for SharePoint Online or Office 365 (enterprise).
  • Office support for configuring audit settings


3 comments:

  1. Really a fantastic description !
    Though, Due to suffering with lack of time issues, I generally give preference usage of an automated application named Lepide SharePoint auditor ( http://www.lepide.com/sharepoint-audit/ ) that make my auditing task more easier and track all the changes at granular level with real time monitoring. It alerts instantly when someone make any critical changes in SharePoint server and send customized email notification so that you can take appropriate action before it affect to your work-station.

    ReplyDelete
  2. Thanks for helpful post.A good content auditor can make a website at the top rank in many search enzine

    ReplyDelete
  3. why this option is unavailable on O365 enterprise?

    ReplyDelete